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Job Title: Warden

No. of Positions: 02 (One Male Warden and One Female Warden)

Area: Hostel

Department: Hostel Administration

Report To: Chief Warden

2. JOB PURPOSE:

To oversee the comprehensive management and operations of all university hostels, ensuring the safety, discipline, and well-being of resident students. This role requires organizational skills, empathy, and strong administrative capabilities to maintain a supportive and secure living environment.

3. KEY ACCOUNTABILITIES:

1. Hostel Operations & Administration:

• Oversee the functioning of all hostels on campus, ensuring high standards of cleanliness, maintenance, discipline and student wellbeing.
• Be a supportive and collaborative team member with strong team spirit, and provide effective support in carrying out Warden responsibilities for hostels with a student capacity of more than 300 students.
• Ensure the implementation of hostel policies and procedures in line with university guidelines.

2. Student Welfare & Discipline:

• Maintain a safe, secure, and inclusive environment for resident students.
• Address grievances, behavioral concerns, and emergencies effectively and with empathy.
• Monitor attendance, night-outs, and leave systems in coordination with the wardens.

3. Coordination:

• Coordinate with other departments such as security, housekeeping, and maintenance for hostel-related requirements.

4. Administrative Oversight:

• Maintain records of occupancy, room allocations, student discipline, and other hostel-related documentation.
• Prepare periodic reports on hostel functioning and submit them to the Chief Warden.

5. Event & Community Building:

• Encourage and support student-led initiatives, cultural and recreational events in hostels.
• Foster a positive and homely living experience for students.

6. Compliance & Emergency Handling:

• Ensure fire safety, first aid readiness, and adherence to safety protocols.
• Be available on call for any emergency situations involving hostel residents.

4. COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

• Students
• Faculty
• Staff

External:

• Vendors
• Other Stakeholders

6. QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications:

Bachelor’s/Master’s Degree from a recognized university

Minimum Experience:

Minimum of 3-5 years of experience in hostel or campus management.

Job Specific Knowledge & Skills:

• Strong organizational and multitasking skills
• Good interpersonal and communication skills
• Working knowledge of hospitality and logistics operations
• Proficient in MS Office and administrative tools
• Customer-focused with problem-solving attitude
• Ability to work under pressure and handle multiple responsibilities